WebinarGeek is a webinar software that can run live, automated or hybrid webinars. It has the necessary features to host a successful sales or educational classroom webinars.
In this WebinarGeek review, we’re going to cover:
- How does the registration page look like for the attendees?
- How to schedule and trigger audience interactions?
- How good is the video quality on desktop and mobile?
- What webinar follow-up tools does WebinarGeek offer?
- What can you learn about the audience in the analytics dashboard?
Let’s look into it and answer all these questions and more.
Types of Webinars and Ease of Setup
The WebinarGeek platform offers you to host 3 types of webinars – Live, Automated and on-demand.
On the live webinar, you’ll be there in the webinar room, running the show, presenting and sharing your webcam feed live.
With the automated webinar, you can publish a pre-recorded webinar for a specific time, entirely hands-free. The beauty of it is that you don’t actually have to be present in the webinar room during the sessions.
The on-demand webinar is kind of a mix of both – While you’re running the pre-recorded webinar video, you can still interact with your audience from behind the scenes.
Each of these webinars can be either Public, Unlisted or Private, depending on your publishing needs.
Flexible Webinar Scheduling
The webinar scheduling is quite flexible on WebinarGeek. You can set the webinars to run on specific date/time, but also schedule it to run every day/week/month.
For upcoming webinars, you can choose how many dates upfront do you want to show.
You can also exclude specific dates, like holidays, if your recurring schedule happens to fall on that.
Automatic Interactions on Automated Webinars
On Automated webinars, you can set up automatic interactions that would trigger at a specified time during each webinar session.
You can define for how long do you want to display the interaction. For polls, you can even define for how long you want to show the poll results.
The downside that I noticed during this WebinarGeek review on automated webinar interactions is that once they’re all set up, there is no interaction timeline overview.
I can see the overview of the interactions, but I’m missing an interaction timeline, so that I could have a better overview of the entire engagement experience.
Webinar Funnel Pages
Generally, the setup flow is very straight-forward and smooth. What I like about the setup on WebinarGeek is that it always shows the quick registration page preview, as I’m making design changes in the setup.
The webinar registration page setup editor gives a lot of customization options in terms of changing text, fonts and colors.
You can also hide certain elements.
However, when I wanted to upload my own cover image, I couldn’t set the transparency/opacity of the image to make it stand out less.
The registration page layout is quite fixed – you can only show/hide elements. And change the text and images, but you can’t add other elements. And there’s only one registration page layout. So, if I wanted to add a video intro to my registration page, I couldn’t do that.
One upside of the WebinarGeek registration page is that you can add more fields to the registration form, even custom fields.
Ultimately, this is how the registration page would look like for the attendee.
Registration Confirmation Page
The purpose of the confirmation page is simple – to reassure that the visitor has indeed signed up and to confirm the time and date of the webinar. They can add it straight to their calendar with just a simple click. It also confirms that they’ve received a confirmation email.
The same customization options are available for the confirmation page.
Alternatively, you can redirect the registrants to another page after they’ve registered. This might be useful if you have a dedicated page with a video and a call-to-action.
Embed the Registration Form on Your Website
If you have a high-traffic website, you might actually want to advertise your webinar on your own site. For this use case, WebinarGeek has the embed form functionality.
It has some customization, but quite limited. It’s a very straight-forward form.
SEO Settings and Discoverability on Search Engines
WebinarGeek has created SEO settings for the webinar registration page. Few webinar software providers have done this, but it would be a huge benefit when you want to attract as many attendees as possible.
It’s ideal if your own website’s Domain Rating / Domain Authority is low and you find it hard to rank for specific keywords. WebinarGeek has quite high Domain Authority in terms on SEO, so your webinar registration page would be much more discoverable in Google and other search engines.
Paid Webinars and Integrations
In case you want to charge people for attending your webinar, you can do that in WebinarGeek using the Mollie payment integration.
WebinarGeek also integrates with the most popular email platforms, CRMs and other tools, like:
Email Scheduling and Email Customization Tools
Emails are a vital part of any webinar marketing funnel and WebinarGeek can support the most important key emails for that:
You can customize each email – show/hide certain texts, buttons and images. Font sizes and color can be changed, but the email layout is pretty much fixed. You can’t change that much.
One thing I really enjoyed during this WebinarGeek review is that you can fully customize even the email settings. This is something that most webinar platforms don’t allow. You can modify the sender’s name, the reply-to email.
You can always see a preview of the email and send a test email to see how any email client would render that. To top it off, the email reminder scheduling is very flexible – you can schedule it however many days/hours/minutes before the webinar as you’d like.
Additionally, there are some quite useful additional email settings and requirements:
After you’ve scheduled all your emails, it gives a really nice overview of all the email communication that you’ve set up:
Another useful feature is the audience segmentation on follow-up emails. This means you can set up different emails for:
Each of these follow-ups for separate segments can be designed and scheduled separately.
Audience Interactions and Engagements
Private chat and public chat can be configured separately. It might be a bit hard to manage the chat while you’re presenting. To help with that WebinarGeek has a moderator role, and it seems to be built for several moderators.
This can be really useful if you are running on-demand webinars 24/7 starting every 30 minutes, for example. Then you’d ideally have a moderator ready for each session to answer audience questions.
Polls and Quizzes
To spike the interaction during your webinar, it’s a good idea to launch a poll and ask something about your attendees. In WebinarGeek you can set up polls during the webinar setup.
You can also create quizzes to test your audience knowledge. The difference between a poll and a quiz is that a quiz will have a right answer. This is ideal for educational webinars or a classroom scenario.
One confusing part I came across during this WebinarGeek review is when converting a poll into a quiz. Seems like you can’t mark the right answer once you’ve converted a poll into a quiz.
Once the polls are launched during the webinar, attendees can see then at the bottom in quite a visible manner.
A really nice little touch is that the small orange bar is the time limit progress and slightly moving to the right, indicating how much time is left to answer the poll.
The quiz works in a similar way. After the attendee has voted on the quiz, they get shown if their answer was correct or not.
While the host has a clear overview of how many attendees have answered and how many correct answers were there.
Also, at any point during a webinar, you might want to ask a simple yes/no question from the audience. You can trigger that simple yes/no without specifically running a poll. You as the host will instantly see the upvotes/downvotes, so you can get some indication of your audience.
Using WebinarGeek for Effective Sales Webinar
Arguably, the most important part of any webinar is making your offering. WebinarGeek has 2 sales offering features – Sales offer during the webinar and Sales offer after the webinar.
For the sales offer during the webinar, you can customize the visuals and decide what happens when an attendee clicks the button:
These options allow for a variety of different call-to-actions and it makes it easy to customize. To sell an online course or a product, you probably want to use the external URL to redirect your attendees.
Once a call-to-action is launched during a live webinar, it will appear below the webinar video feed. Here’s how it looks like for the attendees.
But a totally considerable call-to-action could be just to get people to sign-up for a follow-up webinar.
The 2nd sales offer feature is to make the sales offering after the webinar. WebinarGeek offers 3 options for that:
What I’ve learned about sales webinars is that when you put the offer on the table, a lot of hesitations and blockers start arising from the audience. While you have your offer open, you should want to alleviate these blockers and win the audience over. As you’re convincing them, they constantly have the offer visible.
One of the unique aspects from this WebinarGeek review is that the sales page can be shown only after the webinar. The chat stays open, but you can’t continue speaking on webcam for your audience. It’s much easier for them to leave the live webinar once the webcam feed is over.
When setting up the sales page, you can customize the images, text, slightly adjust the layout.
This option is very suitable for on-demand webinars where your moderator would address the audience questions and doubts mainly in the chat. It’s also useful if you’re selling a product or service, but you don’t want to invest in building a website just for that.
This is how the post-webinar sales page would look like for the attendees.
Using WebinarGeek for Educational Classroom Webinars
There are several useful features on WebinarGeek to host classroom webinars and live assessment. If you’re a private school or a teacher, you can create quizzes and assessments for your students.
For quizzes, you can mark the right answers during the setup and just launch the during the webinar. Students will get instant feedback if they were right or not.
Furthermore, you can create student assessments. For my WebinarGeek review, I created an assessment that a student is considered “Passed” when they’ve passed all my criteria:
Video Quality and Technical Setup
As you’re entering the live webinar room, it automatically prompts you with webcam and mic setup:
One of the pleasantly surprising things that I found during this WebinarGeek review is the abundant video quality setup options. There are several options to set the quality of the video:
It automatically recommended the HD quality for me. This is how the webcam feed is reflected to the attendees:
The quality can only be set before you start the webinar, but the mic and webcam options can easily be changed during the webinar as well.
Attendees can join with various internet connections, devices and browsers. So, WebinarGeek has prepared for any technical difficulties. Attendees can see this “No audio or video?” link. When opened, it gives a helpful guide for fixing any issues.
Presentation Tools During Live & Hybrid Webinars
I really enjoy when I can prepare my presentation with all the materials before actually going live. And that’s also what I noticed during this WebinarGeek review – they allow me to prepare well.
So, during the live webinar all my tools – slides, videos, images, handouts – everything is at arm’s reach and will appear smooth to the audience.
Upload your slideshow as PDF or Keynote as you’re preparing for the webinar. This is a great feature, because you don’t have to screen share your slides. However, one confusing bit is that as you upload the PDF slide show, it will break it down to images.
You can add videos in the Video Library, which you can use during the live webinar later on. Using the same video library, you can upload previously pre-recorded webinar videos to create your on-demand webinar.
You can customize almost every page on the webinar funnel – even the countdown page.
Slide and Webcam Controls During the Live Webinar
As you’re running the webinar, you want to be mindful of your audience attention. As you’re introducing yourself or talking about a personal story, you want to set the webcam to focus.
As you’re moving on to the slides you want to set the slideshow to the focus.
WebinarGeek allows you to easily switch between:
Attending Webinar on Mobile Devices
When comparing the attendee experience on mobile devices versus on desktop, then actually attending the webinar on mobile showed a smaller lag.
The registration page is mobile responsive and the sign-up form fits into the screen nicely.
On mobile, the webinar interactions appear at the bottom of the webcam/slideshow feed. It’s very well visible and draws attention.
When an attendee wants to see the webcam/slideshow feed in full screen, they can intuitively double-tap the feed and it will go to full screen. It even supports nice landscape mode for comfortable viewing.
One cool thing I noticed during this WebinarGeek review is that when you minimize the page on mobile while on full screen, the webcam/slideshow feed will stay open at the bottom of the attendee screen.
Webinar Replay & Follow-up
During we webinar setup, you can choose if you want to make the instantly replay available after the session has ended. And for how many days it should be available.
When you’ve set it up as such, the follow-up email will include a link to the webinar replay. This gives your attendees a chance to still watch it in case they missed the live event.
During the webinar replay, the attendees can still vote on polls, see the offers and ask questions. The questions will be emailed to the webinar host, so they can answer.
Feedback From After the Webinar
One of the best ways to improve your webinars is to ask for audience feedback. WebinarGeek has this functionality to customize a feedback form that would be shown to the audience after the webinar.
Only thing to keep in mind when including this evaluation or feedback is that it wouldn’t be the main call-to-action for the webinar. Remember, if you’re hosting sales webinars, your primary goal is to sell your products or services still.
Analytics Dashboard & Data Exports
After the webinar, a good practice is to view the statistic of the webinar in order to get quantitative feedback about your audience behavior. This helps you to learn and improve on your next webinars.
Luckily, WebinarGeek features quite a rich analytics and reporting dashboards.
Sign-up Rate, Show-up Rate and Attendee Details
As the 1st step of the webinar funnel, you’ll see how well your registration form performs. You’ll be able to see how many people visited and how many of them signed up.
As a next step, you’ll see out of all registrants, how many actually showed up for the webinar and how many of them watched the webinar until the very end. You’ll also see a detailed view of all the attendees. For each attendee you’ll learn:
On the aggregated view, you’ll see the total average of viewing time, devices (desktop vs mobile) and how large percentage of the audience engaged with the interactions.
You can view these statistics about a particular webinar session or statistics about all your webinars combined.
WebinarGeek Pricing and Free Trial
On the WebinarGeek pricing page, you’ll see 3 packages – Starter, Premium and Advanced.
To be honest, the Starter plan is actually quite useless, since it only supports up to 25 viewers. So, it doesn’t really make sense. The worst thing that could happen is that you have people wanting to join, but left at the door.
Most webinar organizers would choose the Premium plan and all the features in this WebinarGeek review are from the Premium plan as well.
The Premium plan also gets you:
How Many Attendees Can Join?
With the Premium plan, you can select how many viewers they would want. The prices per viewers are as follows.
You can change the max attendee limit at any time during the subscription.
Also, if you pay for the entire year, WebinarGeek would discount you by -25%, which is a quite generous pricing move.
How Many Moderators Can Join?
With the Standard WebinarGeek Premium package, up to 4 moderator account spots are included. So, if you’re running automated webinars 24/7, that means each moderator would have a 6-hour shift to cover 24 hours.
If you want some more flexibility and you’re really getting high volumes on your webinars, you can add more moderators to your plan, costing $ 21.56 per month ($ 17.00 if paid annually).
Is There a Trial available?
Yes, WebinarGeek has a 14-day free trial available. It requires no billing details and you can cancel it anytime, no strings attached.
Although, its limitations don’t really allow you to host an actual sales webinar, it’s enough to try out the platform and get a feel if it’s for you. So, I encourage you to try WebinarGeek.
Summary of WebinarGeek Review – Pros & Cons
To summarize this WebinarGeek review, I would say it has a lot of great features to offer. They have really thought about use cases for sales webinar and for educational classroom webinars.
Let’s summarize the pros and cons of WebinarGeek.
Overall, it’s a great webinar software with tons of useful features. Would recommend you try out the 14-day WebinarGeek trial and try it out for yourself.
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