Job Application Follow-Up Email – Why it Matters + Templates

Ever feel like hitting ‘send’ on a job application is like launching a paper plane into a raging storm?

Crossing your fingers and hoping it doesn’t nosedive into the bottomless pit of unread emails?

Well, there’s a superhero move that can save your plane: the mighty job application follow-up email.

And trust us, it’s more of a secret weapon than you might think.

So, buckle up, dear reader, as we embark on a journey to transform your timid paper planes into soaring eagles.

Ready to take flight? Let’s navigate this together!

Why Sending a Follow-Up Email After Application Matters

Sending a follow-up email for job application isn’t just a formality—it’s your golden ticket to stay on an employer’s radar. When you send a follow up email for a job, it helps keep your application top-of-mind, showing the hiring manager or recruiter you’re proactive and genuinely interested.

Think of your follow up job application email as a gentle nudge, a way to remind them of your enthusiasm and qualifications. By crafting that perfect follow up email on job application, you can clarify any key points from your initial application, ensuring there’s no room for misunderstandings.

Plus, in the age of overflowing inboxes, your follow up email after application could be the vital difference between being overlooked and getting that coveted interview. Don’t miss out on that opportunity—include the job application follow up email in your job search arsenal!

Key Elements of an Effective Follow-Up Email for Job Application

Navigating the world of follow-up emails can feel like walking a tightrope. But fear not! When crafting that perfect follow up email on a job application, there are some vital elements to ensure you strike the right balance between eager and overeager.

Here’s what you need to keep in mind:


The delicate dance of waiting can be nerve-wracking. Your goal is to stay on the recruiter’s radar without appearing too eager or impatient. It’s advisable to send your follow up job application email about a week after you’ve applied.

If the job listing mentioned a specific review period or deadline, adjust your timing accordingly. Waiting a week generally offers the recruiter ample time to sift through applications, while ensuring your name remains fresh in their mind.

Furthermore, consider the days of the week; it might be best to send your email between Tuesday and Thursday, as Mondays can be overly busy and Fridays might get overlooked before the weekend.

Tone and Professionalism

Tone sets the vibe of your email. Your follow up email after applying for a job should reflect respect, enthusiasm, and clarity. Always be polite and appreciative of their time, but let your genuine excitement for the role shine through.

While you should maintain a level of formality, it’s okay to let a bit of your personality peek through, making your email memorable and authentic.

Subject Line

The subject line serves as the first impression. Keep it clear and straightforward so the recipient immediately knows its relevance. An effective subject line might look like: “Follow-Up on Application for [Job Title] – [Your Full Name]”.

This ensures clarity and also aids the recruiter in quickly locating your original application if necessary.


Always personalize your greetings when you can. “Dear Mr. Smith,” or “Hello Ms. Johnson,” are preferable to generic greetings. If you’re unsure of the recruiter’s name, a simple “Hello,” can suffice, but always try to research and find the name for a personal touch.


Your email content should be a masterpiece of brevity and clarity. Start by briefly reintroducing yourself and mentioning the specific job you’ve applied for. If there’s a job reference number, include that as well.

The main body of the email should address your primary purpose, be it inquiring about the application status, offering additional information, or reiterating your keen interest in the position. Ensure every sentence has a purpose—don’t include fluff.


Personalization is where you can make your email stand out. If you had previously interacted with someone from the company or attended a company event, mention that.

Reference specific details from the job description or the company’s recent activities to showcase your thorough research and deep interest. Personal touches, when genuine and relevant, can differentiate your email from a pile of generic follow-ups.

Closing Line

Your closing line should wrap up your email’s intent and leave a lasting positive impression. Express gratitude for their time and consideration, restate your enthusiasm, and offer any additional help or information they might need.

For instance: “Thank you for taking the time to consider my application. I’m eager to potentially join the team at [Company Name] and am available for any further information you might need. Best regards, [Your Name]”.

Follow-Up Email Format
Follow-Up Email Format

Templates and Examples for Crafting the Perfect Follow-Up Email

Navigating the maze of job applications can be a daunting task, but templates and examples are your trusty compass! They help you carve out the perfect path and set the tone just right.

General Follow-Up Email

We’ve all been there. You’ve sent in an application and there’s an eerie silence. With a general follow up email for job application, you remind the hiring team of your application and express continued enthusiasm for the role. It’s a nudge without the elbow.

Here’s an email template:

Subject: Follow-Up on [Job Title] Application – [Your Full Name]

Hi [Recipient’s Name],

I hope this email finds you well. I wanted to touch base regarding my application for the [Job Title] position. I am genuinely excited about this opportunity and believe my skills align well with the role’s requirements.

Looking forward to any updates when convenient for you.

Warm regards,
[Your Name]

Checking Application Status

The waiting game is tough, right? A follow up email to check the status of the application is your polite way of asking, “Hey, how’s it going?” It shows you’re proactive and deeply interested.

Here’s an email template:

Subject: Checking Status of My [Job Title] Application – [Your Full Name]

Hello [Recipient’s Name],

I hope you’re doing well. I wanted to check on the status of my application for the [Job Title] role. I’m very enthusiastic about the possibility of joining [Company Name] and contributing to [specific project or department].

Thank you for your time,
[Your Name]

Sample Follow-Up Email on Job Application Status
Sample Follow-Up Email on Job Application Status

Post-Interview Follow-Up

The interview might be over, but the conversation isn’t. A post-interview follow up job email allows you to reiterate your interest, thank the interviewer for their time, and provide a gentle reminder of why you’d be a great fit.

Here’s an email template:

Subject: Thank You for the [Job Title] Interview – [Your Full Name]

Dear [Recipient’s Name],

I wanted to express my gratitude for the chance to interview for the [Job Title] position. The discussion further ignited my interest in the role, and I’m keen to contribute to [specific aspect discussed during the interview].

Best regards,
[Your Name]

Writing a follow up email after interview
Writing a follow up email after interview

No Response After Sending Resume

If your sent resume seems to have disappeared into a black hole, a follow up email after sending resume examples can be your beacon. It’s an opportunity to remind the hiring manager of your application and emphasize your eagerness to move forward.

Here’s an email template:

Subject: Following Up on Sent Resume for [Job Title] – [Your Full Name]

Hi [Recipient’s Name],

I hope all is well. I wanted to follow up regarding the resume I submitted for the [Job Title] position.

I believe my qualifications match the role’s needs and am keen on the opportunity to contribute to [Company Name].

Warm wishes,
[Your Name]

Job Application Follow-Up Email
Job Application Follow-Up Email

Following up with a Recruiter

Recruiters are swamped with applications daily. A tailored follow up with a recruiter helps you stand out, showing them that you’re not just another application, but a person with unique skills and a keen interest in the role.

Here’s an email template:

Subject: Touching Base on [Job Title] Application – [Your Full Name]

Hello [Recipient’s Name],

I hope you’re doing well. I wanted to touch base regarding my application for the [Job Title] role.

Your insights during our initial discussion were invaluable, and I remain very excited about this opportunity with [Company Name].

Kind regards,
[Your Name]

Update or Additional Information Email

Ever felt that pang of “Oh, I should’ve mentioned that!” post-application? An update or additional information follow up job email is your chance to provide any new developments or elaborate on points that might bolster your application further.

Here’s an email template:

Subject: Updated Information for [Job Title] Application – [Your Full Name]

Dear [Recipient’s Name],

I hope this email finds you well. I recently achieved [specific accomplishment or obtained a new certification] and wanted to share this update in the context of my application for the [Job Title] role.

I believe this further aligns with the requirements and expectations of the position.

Thank you for your consideration,
[Your Name]

Additional Tips and Best Practices

Navigating the world of job application emails can sometimes feel like you’re walking through a minefield. But hey, with the right strategies up your sleeve, you can breeze through it with confidence.

Here’s a handy guide just for you:

Remember, every interaction with a potential employer is an opportunity to make an impression. With these tips, ensure it’s always a stellar one! 

It might be a good idea to emphasize or refer back to some of your qualifications. For example, if you have an IT certification and you’re applying for a role where the majority of applicantly don’t have that, then emphasizing that would set you apart. 

Tips on How to Follow Up on a Job Application
Tips on How to Follow Up on a Job Application

Frequently Asked Question on Job Application Follow Up

We bet you’re brimming with questions about the art of the job application follow-up. We’ve all been there, scratching our heads, pondering over the nitty-gritty. Let’s tackle some of those burning questions you’ve got:

How many times should I follow up on a job application email without being annoying?

Well, patience is key here. After your initial application, it’s good to send a follow up job application email after a week. If there’s still silence, wait for another week or two before dropping a gentle reminder.

Consistently following up every few days? That’s a no-go! It might paint you as impatient or even desperate.

What if I get a generic response to my job application follow-up email?

Ah, the dreaded generic response. It can feel disheartening, but it’s not the end of the road! Such a reply usually means your application is in the system and might still be under review. Instead of feeling disheartened, see this as an opportunity.

Wait for another week, and then you can send a follow-up email for clarification or to reaffirm your interest in the position. It showcases your resilience and genuine interest in the role.

Is it acceptable to call instead of sending a follow-up email on a job application?

Great question! While it’s tempting to pick up the phone and get an immediate answer, a call can be intrusive, especially in today’s digital age. Most recruiters and hiring managers prefer emails as they can respond at their convenience.

However, if the job posting specifically mentions that phone calls are welcome, then go for it. Otherwise, stick to crafting that impeccable email.

How to Follow Up on A Job Application by Phone
How to Follow Up on A Job Application by Phone

Key Takeaways on Job Application Follow Up

In the intricate dance of job applications, sending a follow-up email is akin to a well-timed pirouette, drawing attention and demonstrating commitment.

Our deep dive into this topic underscored why such emails matter: from keeping your application top-of-mind to showcasing your proactive nature.

Armed with a treasure trove of tailored email templates, you’re equipped to approach various scenarios, be it a general follow-up, a post-interview touch base, or even a nudge to a busy recruiter. And don’t forget those golden tips!

Timing, professionalism, brevity, and a sprinkle of positivity can transform your email from mundane to memorable.

So, as you hit ‘send’ on that next follow-up, remember, it’s more than just an email; it’s a testament to your enthusiasm and drive. Until next time, happy job hunting and may your inbox be ever in your favor!

To achieve the best results with email outreach, we recommend using a professional email automation software

13 best cold email platforms rated and compared

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Edgar Abong

Edgar is a skilled software developer with a passion for building and evaluating software products. His expertise in software development enables him to provide in-depth evaluations of software products. He can draw out insights about features, functionality and user experience.

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