How to Craft the Perfect Job Application Email – Tips + Examples

Ever imagined the journey of your job application email?

It’s quite an adventure, really.

Picture your email strutting down the virtual corridor, armed with a dazzling resume and a killer cover letter, ready to charm the socks off the no-nonsense hiring manager.

Sounds impressive, right?

But wait, we’re missing something!

We need to equip your email with the right words and a touch of personality – the magic keys to the kingdom, or in this case, the job you’ve been eyeing.

Let’s take a walk on this thrilling path together and learn the tricks to make your job application email not just another face in the crowd but the name on everyone’s lips. 

Our mission? To ensure your email doesn’t just land, but makes a grand entrance in the hiring manager’s inbox.

Why Job Application Emails Matter

In the journey of your job hunt, crafting the perfect job application email can be the key to unlock your dream role. It’s not just about sending an email for a job application, it’s your initial handshake with potential employers.

You see, the job application email format you choose is like your business suit, presenting your professional self. Your job application email subject line, that’s your window display, the first thing recruiters notice. It could make your application rise to the top or get lost in the shuffle.

When you begin your email introduction for a job application, you’re making your first impression, introducing yourself, and stating the position you’re applying for.

In the job application email body, you get the stage to spotlight your qualifications, experiences, and why you’re the perfect fit for the role. A professional email for a job application can truly make you stand out, being concise, respectful, and clear.

If you’re applying for a job via email, it’s your golden opportunity to impress the recruiter before they even peek at your resume or consult their hiring software. So, always remember to dedicate time to craft the perfect job application email.

Using a job application email template can ensure you hit all the right notes. In short, your job application email is not just an email for a job application, it’s your ticket to the interview stage and a chance to make a memorable impression.

Key Elements of a Job Application Email

When you’re preparing to send that all-important job application email, there are a few key elements you should include. These pieces are the puzzle that, when put together, create a compelling and professional email for a job application.

Job Application Email Subject

Your email subject line is the first thing a hiring manager will see, and it sets the tone for the rest of your email. A good subject line is clear, concise, and specific. It should indicate the position you’re applying for and, if applicable, the job reference number.

This makes it easier for the hiring manager to categorize and keep track of your application among others.

Email Introduction for Job Application

The introduction of your job application email is your opening greeting. This is where you briefly introduce yourself and state the position you’re applying for. It’s essential to keep this part of the email brief but engaging.

Make sure to use a formal yet friendly tone, and always address the hiring manager or recruiter by their name if you know it.

Job Application Email Body

This is the main part of your email, where you have the opportunity to sell your qualifications, skills, and experiences. In the body of the email, you should highlight your most relevant accomplishments and explain how they make you a great fit for the job.

But remember, it’s not just about listing your skills. It’s also about showing the employer how you can use these skills to benefit their company.

Job Application Email Cover Letter

The cover letter is where you can go into more detail about your qualifications and experiences. It provides additional information on why you’re a good fit for the position. While your resume lists your qualifications, the cover letter tells the story of your professional journey and demonstrates your communication skills.

If you are applying to positions in the banking sector, highlighting your qualifications effectively in your resume can really set you apart. For example, if you are applying for a role in the banking sector, these banking resume samples might help you to understand how to showcase your skills, experiences, and accomplishments, ensuring your resume speaks volumes to hiring managers.

It’s your chance to explain gaps in your resume, make a career change, or discuss why you’re particularly passionate about the role or the company.

Professional Email for Job Application

It’s crucial to maintain professionalism throughout your job application email. This includes using a professional email address (ideally, your full name), a clean format with clear paragraphs and proper grammar, and a polite and formal sign-off.

Before you hit send, always check your email for any grammatical errors or awkward phrasing. A well-polished email shows the employer that you pay attention to detail and take the application process seriously.

Elements of an email application
Elements of an email application

Remember, a job application email isn’t just about applying for a job via email. It’s your chance to make a great first impression. So take your time, use a job application email template if you need to, and make sure you nail each of these elements. Your future self might thank you for it when you land that dream job!

How to Write a Job Application Email

​​Writing the perfect job application email can seem daunting, but with these steps, you’ll be sending off a top-notch email applying for a job in no time.

What to Know About Email Cover Letters
What to Know About Email Cover Letters

1. Choose a Professional Email Address

The first step in writing a job application email begins even before you start typing the message. It’s about ensuring your email address is professional and appropriate for a job application. Ideally, your email address should include some combination of your first and last name, initials, or a professional title.

An email address that looks professional helps create a positive, serious image right from the start. Avoid nicknames, numbers, or non-professional addresses as they may appear less serious or even unprofessional to potential employers.

2. Craft a Compelling Job Application Email Subject

The subject line of your email for job application is like a headline. It’s the first thing the hiring manager will read, so it needs to grab their attention while clearly stating the purpose of the email.

The job title, your name, and if applicable, the job reference number should be included in the subject line to help the hiring manager quickly identify your application. For example, “Marketing Specialist Application – John Doe – Ref. 12345” is a clear, concise, and informative subject line.

3. Start with a Formal Greeting

Starting your job application email with a respectful and formal greeting sets the right tone. If you know the name of the person you’re writing to, always address them directly, like “Dear Ms. Johnson”. If you’re unsure, “Dear Hiring Manager” is a safe option.

This shows respect and professionalism, and it demonstrates that you’ve taken the time to tailor your application to the specific role and company.

4. Write a Persuasive Job Application Email Body

The body of your job application email is your opportunity to make your case and showcase why you’re the best candidate for the job. Here’s where you can shine by highlighting your relevant skills, experiences, and qualifications.

Start by introducing yourself and stating the position you’re applying for in your opening line. Then, summarize your key qualifications and how they align with the job requirements. Use specific examples to illustrate your accomplishments. Keep your message concise, easy to read, and focused on the most compelling points.

5. Attach Your Job Application Email Cover Letter

Your cover letter is a crucial part of your job application email. It allows you to go more in-depth about your experiences and passion for the position. In your cover letter, you can elaborate on the points mentioned briefly in your email body, telling a compelling story about your professional journey and why you’re a great fit for the job.

Remember to tailor your cover letter to the specific role, demonstrating that you’ve done your homework about the company and role.

6. Proofread and Send

The final step is to proofread your email thoroughly. Check your grammar, punctuation, and spelling carefully. Also, ensure that your message is clear and that you’ve included all necessary information and attachments.

When you’re confident everything looks great, you’re ready to hit send. A well-proofread email shows you have attention to detail, a quality appreciated in every profession.

How to Apply for Jobs Using Email
How to Apply for Jobs Using Email

Remember, writing a job application email is your chance to make a great first impression. With careful attention to detail and a clear, professional message, you can show hiring managers that you’re the right candidate for the job.

So take your time, and don’t rush the process. Your future employer will appreciate your thoroughness and professionalism.

Job Application Email Examples and Templates

Scanning through countless job application email examples might seem a bit overwhelming at first, right? But don’t worry, once you grasp the basics, creating an effective job application email is a breeze.

Here are some templates that you can utilize for any scenario:

The Cold Email Application

Ever spotted a company that you’d love to work for, but they don’t currently have vacancies advertised? This is where a well-crafted cold email for a job application comes into play. It’s your chance to express your interest and plant a seed for future opportunities.

Here’s a sample email applying for a job:

Subject: Expressing Interest for Future Opportunities – [Your Name]

Dear Hiring Manager,

I am a seasoned digital marketing professional with a keen interest in joining [Company Name] in the future. Although I didn’t find any open roles that match my expertise at present, I’d like to express my interest…

[More about your experience and why you’re interested in the company]

Sincerely,
[Your Name]

In this email template for job application, the focus is on expressing interest, not applying for a specific role. Be sure to highlight your skills and why you’re drawn to the company. You can also utilize cold email tools to help you with your cold email automation.

Cold Job Application Email Sample
Cold Job Application Email Sample

The Direct Application Email

When you spot the perfect job and it’s time to send your application, a direct job application email template will be your go-to.

This is a straightforward email applying for a job where the focus is on why you’re a great fit for the role:

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I am excited to apply for the [Job Title] position at [Company Name]…

[More about your qualifications and why you’re a good fit]

Best Regards,
[Your Name]

This job application sample email is concise, to-the-point, and centers around the job you’re applying for.

The Follow-up Email

After sending your job application email, it’s professional and proactive to send a follow-up email. This can reaffirm your interest and keep you on the recruiter’s radar.

Here’s the template:

Subject: Follow-up on Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I wanted to follow up on my application for the [Job Title] at [Company Name]…

[More about your continued interest]

Sincerely,
[Your Name]

This job email application template is designed to be respectful, demonstrating continued interest without being pushy.

Job Application Follow-Up Email
Job Application Follow-Up Email

The Job Inquiry Email

Sometimes, you might want to inquire about a position before applying officially. A job inquiry email gives you a chance to ask questions or show interest in a position before submitting a full application.

Here’s the template:

Subject: Inquiry About [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I recently came across the job posting for the [Job Title] at [Company Name]…

[More about your interest and any questions you have]

Best Regards,
[Your Name]

In this job inquiry email, you can express interest, ask relevant questions, and determine if you’re a good fit before taking the time to apply.

Job Inquiry Email Sample
Job Inquiry Email Sample

The Job Application Email With a Referral

Being referred by someone within the company can give your application an edge. When this is the case, make sure to mention the referral in your job application email.

Here’s the template:

Subject: Application for [Job Title], Referred by [Referrer’s Name] – [Your Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] at [Company Name], as referred by [Referrer’s Name]…

[More about your qualifications and how the referral came about]

Sincerely,
[Your Name]

This sample email for a job application with a referral shows how to incorporate the referral smoothly into your message.

Job application letter sample with referral
Job application letter sample with referral

The Job Application Status Email

If you haven’t heard back after a while, you might want to check the status of your application. This should be done carefully to avoid seeming impatient.

Here’s the template:

Subject: Checking Status of Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I submitted my application for the [Job Title] at [Company Name] on [date]…

[More about your continued interest and politely asking for a status update]

Kind Regards,
[Your Name]

This job application status email delicately balances expressing continued interest with seeking an update.

Sample Follow-Up Email Checking on the Application Status
Sample Follow-Up Email Checking on the Application Status

Remember, every job application email is an opportunity to showcase your professionalism and enthusiasm for the role. By customizing these job application email examples, you’re one step closer to landing that dream job!

Frequently Asked Questions on Job Application Emails

Many job seekers like yourself often find themselves with questions about crafting the ideal job application email.

So, let’s dive into three commonly asked queries to make your application process smoother.

How do I write an email for an unsolicited job application?

Crafting an unsolicited email for a job application might seem challenging, but it’s quite similar to a standard application email. The key difference is that you’re expressing interest in the company rather than applying for a specific role.

Start by introducing yourself, explain why you’re interested in the company, and then highlight your relevant skills and experiences. Be sure to convey your enthusiasm for potential future opportunities.

What should I do if I don't receive a response to my job application email?

Not getting a response can be disheartening, but there’s a strategic way to address it. After waiting a reasonable period (usually a week or two), you can send a polite follow-up email. This should restate your interest in the position, provide a brief recap of your qualifications, and ask for a status update on your application.

Are there any differences when applying for a remote job as opposed an in-office one?

Yes, applying for a remote job role does have some unique considerations compared to an in-office position. While the overall structure of your application email remains similar, you should emphasize your ability to work independently and manage your time effectively.

Highlight any previous remote work experience and tools you’re proficient with (such as communication and project management software). Additionally, showcase your self-discipline, communication skills, and ability to stay motivated without direct supervision.

By focusing on these qualities, you can demonstrate that you’re well-suited to apply for remote jobs. 

Can I use the same job application email template for every job?

While having a basic job application email format can save time, it’s crucial to personalize each email to the specific job and company. Using the same email template for job applications without any customization can make your application seem generic.

Tailoring your email shows that you’ve done your research and you’re genuinely interested in the role and the company.

Key Takeaways on Job Application Email

Wrapping it up, the art of drafting an exceptional job application email is a potent tool in the job hunting process.

Every component, from your email address to the tone of your content, contributes to shaping your first impression.

Your email isn’t merely a message—it’s your professional introduction, akin to extending a virtual handshake.

The subject line acts as a window display, drawing the recruiter’s attention amidst the flurry of emails, while the body of the email is your platform to highlight your skills, qualifications, and potential contribution to the company.

The customization of your email to align with the specific job role and the company demonstrates your sincere interest, and a thorough proofreading before hitting send signals your meticulousness and commitment.

By mastering these elements, your job application email could potentially steer your career towards the job of your dreams.

To achieve the best results with email outreach, we recommend using a professional email automation software

13 best cold email platforms rated and compared

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Edgar Abong

Edgar is a skilled software developer with a passion for building and evaluating software products. His expertise in software development enables him to provide in-depth evaluations of software products. He can draw out insights about features, functionality and user experience.

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