9 Tips to How to Write a Media Pitch + Templates & Examples

Ever tried tossing a message in a bottle into the vast digital ocean, hoping a journalist might fish it out?

Let’s be real – that’s the equivalent of trying to get a cat to sit on command.

Odds are against you.

But don’t fret!

We’re about to embark on a journey that spills the tea on how to write a media pitch that doesn’t just float aimlessly, but makes waves and catches the right attention.

Strap in, grab your favorite brew (or wine, we don’t judge), and hold onto your notepads; it’s about to get pitch-perfect in here!

Understanding the Basics of Media Pitching

Dipping your toes into media relations can feel a tad overwhelming, especially if it’s uncharted territory for you. But guess what? The core of it all is mastering media pitching.

It’s that magic touch that can captivate a journalist and catapult your story into the spotlight. So, before we delve deep, let’s unravel the essentials of media pitching and uncover its pivotal role in successful PR.

Sample media pitch email
Sample media pitch email

What is a Media Pitch?

Let’s dive right in. A media pitch is your golden ticket to grabbing a journalist’s attention. Think of it as a tailored PR email where you pitch journalists your story, hoping it strikes a chord.

When you’re media pitching, you’re not just sending a regular email; you’re presenting a compelling narrative. If done right, this PR pitch can turn into an article, a news feature, or even an interview. It’s the bridge between your brand and the vast world of journalism.

Why and When to Write a Media Pitch?

Imagine having a groundbreaking story, but no one hears it. That’s where a media pitch comes in. It’s essential when you have something noteworthy, whether it’s a product launch, a company milestone, or insights you believe the world should hear.

Pitching to media ensures your story finds its way to the right audience at the right time. And while media pitching is an art, it’s also a science. It’s all about crafting that perfect pitch letter or email pitch to a journalist, ensuring your story shines.

Remember, in the realm of PR pitches and media outreach, timing and relevance are everything.

Goals of a Media Pitch
Goals of a Media Pitch

How to Write a Compelling Media Pitch: Key Elements

Crafting that compelling media pitch isn’t as tricky as it might seem. Remember, it’s not just about sending a PR email to a journalist; it’s about selling your story in a way that’s irresistible.

Elements of a media pitch email
Elements of a media pitch email

When you’re media pitching, it’s essential to stand out from the dozens of other emails journalists receive daily. So, what makes a media pitch email pop? Let’s break down the key elements:

Engaging Subject Line

Your media pitch’s subject line is more than just a string of words—it’s the siren song that must resonate amidst the cacophony in a journalist’s inbox. Crafting the perfect subject line is akin to creating a best-selling book title.

It should pique curiosity, offer a hint of the story’s essence, and differentiate itself from the monotonous parade of other pitches. Consider using impactful verbs, thought-provoking phrasings, or even data points that showcase the significance of what lies within.


Beyond just using the journalist’s name, deep personalization is about establishing a connection. Examine their body of work, understand their preferences, and identify their storytelling style.

Are they investigative, do they appreciate human-interest angles, or are they more data-driven? Align your pitch with their interest and demonstrate how your story fits seamlessly within their portfolio. It’s akin to tailor-making a suit – it should fit them flawlessly.

Clear Narrative

While brevity is essential, your pitch’s narrative must be compelling and complete. Think of it as a mini-story within your pitch: set up a captivating introduction, followed by an engaging middle, and conclude with an irresistible hook.

Ensure it has all the vital ingredients — a central theme, characters (like your company or individuals), a challenge, and a resolution or a unique perspective that provides value.


In an era of fast-paced news cycles, your pitch should be anchored in the currents of today’s world. Think of relevance as the gravitational pull that keeps your story grounded and relatable.

Tie your pitch to contemporary events, societal trends, or emerging challenges. Or, if your story is evergreen, articulate its enduring importance in a landscape of fleeting headlines.

Call to Action

A compelling call to action is your crescendo, your finishing move. It’s not merely about suggesting a next step but crafting an invitation that’s hard to decline.

Whether it’s an exclusive interview opportunity, a firsthand experience of a product, or access to unique insights, your call to action should be as enticing as the main narrative.

Contact Information

This isn’t just about accessibility; it’s about openness and availability. Along with your primary contact details, offer alternatives. If you’re in different time zones, specify when you’re available for a call or video chat.

Consider adding a LinkedIn profile or a professional Twitter handle — not just as additional contact points, but as avenues for them to understand you better.

Elements of a Media Pitch
Elements of a Media Pitch

Tip #1. Know Your Audience

Before diving into the vast sea of media pitching, it’s essential to truly understand who you’re addressing. Don’t just shoot in the dark; do your homework. Personalizing your pitch isn’t merely about inserting a journalist’s name.

Dive deeper: find out what they usually write about, understand their beat, and align your story accordingly. This not only increases the chances of your pitch getting noticed but also establishes a genuine connection.

Personalizing your Media Pitch
Personalizing your Media Pitch

Tip #2. Craft an Engaging Subject Line

In the digital era, your email subject line is your first impression, so make it count. Think of it as the headline of a gripping news article. It should spark curiosity and beckon the reader to explore further. Skim through various media pitch email examples, and you’ll notice the emphasis on an irresistible subject line.

Tip #3. Maintain Clarity and Brevity

In the world of media, less is often more. Journalists sift through hundreds of emails daily. To make yours stand out, ensure it’s clear, concise, and straight to the point. Going through a pitch letter example can help you grasp the art of being succinct without losing essence.

Tip #4. Offer Value

With numerous pitches flooding a journalist’s inbox, what makes yours different? Is your story unique, timely, or offering a fresh perspective on a trending topic? Highlight the value proposition early in your pitch to capture their attention.

Tip #5. Use Relevant Statistics and Data

Numbers talk. They validate your statements and lend credibility. When you have compelling statistics or data that can bolster your pitch, don’t hesitate to weave them in. A quick glance at a PR pitch example and you’ll notice how effectively numbers can underscore the importance of a story.

Tip #6. Include Multimedia Elements

We’re in the age of multimedia journalism. Visual elements like images, videos, or infographics can enhance your pitch and make it more engaging. For instance, if you’re pitching for a new skincare product launch, embedding a high-quality image can elevate your pitch.

Tip #7. Provide a Clear Call to Action

Now that you’ve caught the journalist’s attention, guide them on the next steps. Do you want them to attend an event, schedule an interview, or perhaps read an attached document? Whatever it is, be explicit and clear about your expectations.

Tip #8. Be Available

Journalists often work on tight schedules. When they show interest in your story, ensure you’re available and responsive. Clearly provide your contact details, preferably multiple ways they can reach out, and be ready to assist when they do.

Tip #9. Follow Up, But Don't Pester

It’s natural to feel anxious when you don’t hear back, but patience is key. A gentle reminder or follow-up is completely acceptable, but refrain from becoming that PR person who floods inboxes. Respect their time, and they’ll respect your effort.

Templates & Samples for Different Occasions

Diving into the realm of media pitching, it’s clear that having a specialized approach for each occasion can make all the difference. Let’s explore some of the most common occasions and how to tailor your pitch effectively.

Different Types of Media Pitches
Different Types of Media Pitches

Press Release Email

Crafting a press release email is an art. It’s not just about sharing news; it’s about making your audience care about that news. Using an email template ensures you maintain a professional tone, and samples can guide you in curating content that’s engaging and relevant.

Ensure your subject line grabs attention and that the body of the email succinctly delivers the key messages. Personalize where possible, and always make sure your contact details are easily accessible for follow-up queries.

Here’s an email template:

Subject: [Catchy Headline About the News]

Hello [Recipient’s Name],

I hope this email finds you well. I wanted to share some exciting news from [Your Company Name]. [One-line teaser about the news].

[2-3 sentences introducing the news. Highlight its significance.]

For more details, please find the attached press release. I believe this will be of interest to your audience because [specific reason].

If you have any questions or would like to discuss further, please don’t hesitate to reach out.

Best regards,
[Your Name]
[Your Position]
[Your Company Name]
[Contact Details]

Sample Press Release Email
Sample Press Release Email

PR Pitch for an Event

Events come with their unique energy and buzz. Your pitch should encapsulate that. Start by defining the event’s core purpose, then move on to its unique selling points — what makes it different?

Using a template ensures you don’t miss out on crucial details like dates, venue, and key attractions. Samples, on the other hand, provide inspiration on how to make your pitch compelling, ensuring it stands out in a sea of event pitches.

Here’s an email template:

Subject: Exclusive Invite: [Event Name] on [Date]

Hello [Recipient’s Name],

Exciting times ahead! [Your Company Name] is hosting [Event Name], and we’d love for you to be a part of it.

Here’s what you can expect:
– Date & Time: [Specify]
– Venue: [Specify]
– Highlights: [List 2-3 key attractions or speakers]

We believe this event offers a unique angle for your [magazine/blog/channel], particularly because [specific reason tailored to the recipient].

Looking forward to seeing you there. Kindly RSVP by [specific date].

Warm regards,
[Your Name]
[Your Position]
[Your Company Name]
[Contact Details]

Social Media Pitch

In the ever-evolving world of social media, keeping your pitches fresh and platform-specific is crucial. Your template should be adaptable to various platforms, from Instagram’s visually driven nature to Twitter’s brevity.

Samples can guide you on how to adjust your tone and content based on platform norms. Always remember to highlight why your content is relevant for the specific platform’s audience and how it can drive engagement.

Here’s an email template:

Subject: Tailored Content Opportunity for [Social Media Platform]

Hey [Recipient’s Name],

Greetings from [Your Company Name]. We’ve crafted content specifically designed for [Social Media Platform] and thought you’d love to feature it.

What’s in it for your followers?
[2-3 lines about the content and its relevance to the platform]

Given your significant reach on [Social Media Platform] and our shared audience base, this could be a fantastic collaboration.

Keen to explore further? Let’s chat.

[Your Name]
[Your Position]
[Your Company Name]
[Contact Details]

Product Launch Pitch

When you’re unveiling a new product, your pitch should ooze excitement, but also clarity. Your template should guide you in highlighting the product’s key features and benefits, while also answering the crucial question: Why now?

Leverage samples to see how other successful pitches managed to create a sense of urgency and relevance around their products, ensuring they captured both media and consumer attention.

Here’s an email template:

Subject: Introducing [Product Name]: A Game-Changer in [Industry/Category]

Hi [Recipient’s Name],

The wait is over! [Your Company Name] is thrilled to unveil [Product Name], set to redefine [specific aspect or category].

Key Features:
1. [Feature 1]
2. [Feature 2]
3. [Feature 3]

We see a potential story here, especially considering [a unique angle or how the product addresses a current trend/need].

Want a firsthand experience or more details? Just drop a note.

[Your Name]
[Your Position]
[Your Company Name]
[Contact Details]

Journalism Pitch

Pitching a story to journalists requires a fine balance between being compelling and concise. A good template will prompt you to lead with a strong hook, provide relevant background information, and end with a clear call to action.

Studying samples can give insights into how to adapt your pitch based on the kind of story you have — be it a hard-hitting expose or a heartwarming human interest piece.

Here’s an email template:

Subject: Exclusive Story Opportunity: [Brief Description]

Hello [Recipient’s Name],

Hope you’re doing well. I recently stumbled upon a story that screams [Recipient’s Media Outlet].

In brief:
[2-3 lines introducing the story]

Given your past coverage on [relevant topic/segment], this could be a compelling piece for your audience.

I’m happy to provide more information or connect you with primary sources. Let me know how you’d like to proceed.

[Your Name]
[Your Position]
[Your Company Name/Your Affiliation]
[Contact Details]

Pitfalls to Avoid When Pitching to Media

We’ve all been eager to get our story out there, but sometimes, enthusiasm can lead to mistakes. If you’re diving into the world of media pitching, there are a few common pitfalls you’ll want to sidestep. Trust me, dodging these will up your game:

Avoid these traps, and you’re well on your way to mastering the art of media pitching. Best of luck out there!

The biggest PR pitching mistakes
The biggest PR pitching mistakes

Frequently Asked Questions on How to Write a Media Pitch

I get it; diving into the media pitching realm can be a whirlwind. And with all the tips, tricks, and best practices to follow, some questions are bound to pop up. Let’s tackle a few you might still be mulling over:

What's the ideal length of a media pitch email?

You’re not alone in wondering this. When thinking about how to write a media pitch, size does matter. Your pitch should be concise enough to quickly capture attention, but detailed enough to convey the story’s essence.

Generally, aim for 150-200 words. Start with a compelling lead, touch upon the key details, and end with a clear call to action.

Should I include images or attachments in my pitch?

It’s a tightrope walk! While visuals like high-quality images or infographics can enhance your story and provide added context, attachments might be flagged by email filters or not get opened.

Instead, consider using a link to a shared drive or a dedicated landing page with your images and extra information. This ensures your email is light, while still giving journalists access to all the resources they might need.

How long should I wait before sending a follow-up email?

Patience is crucial in the PR world. After sending your initial media pitch, give journalists some time to sift through their inbox and evaluate pitches.

A general rule of thumb is to wait at least a week before sending a gentle follow-up. Remember, persistence can be fruitful, but there’s a fine line between being diligent and being bothersome.

Key Takeaways on How to Write a Media Pitch

Alright, let’s wrap things up! Mastering the art of media pitching is essential for any PR enthusiast, and with the strategies we’ve dished out, you’re well on your way.

First, understanding what a media pitch is and why it’s pivotal is your foundation. The very essence of it lies in grabbing attention and making your story shine.

We’ve dived deep into crafting a stellar media pitch, focusing on relevancy, clear messaging, and personalization. Don’t forget those templates; they’re gold when you’re aiming for different occasions, ensuring your pitch is tailored just right.

And hey, while you’re at it, those pitfalls? Steer clear. Finally, we addressed some burning questions to squash any lingering doubts. 

Crafting a compelling media pitch is an amalgamation of preparation, precision, and a touch of pizzazz. With the insights you’ve gained, you’re all set to dazzle the media world!

To achieve the best results with email outreach, we recommend using a professional email automation software

13 best cold email platforms rated and compared

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Edgar Abong

Edgar is a skilled software developer with a passion for building and evaluating software products. His expertise in software development enables him to provide in-depth evaluations of software products. He can draw out insights about features, functionality and user experience.

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